This notice explains how Oxford Science Enterprises plc (“Oxford Science Enterprises”, “us” or “we”) collects and uses personal data obtained from our CCTV systems. Oxford Science Enterprises is the data controller in respect of the personal data we collect, and we are committed to protecting and respecting your privacy. “Personal data” is information which relates to an identified or identifiable living individual.
Oxford Science Enterprises has CCTV cameras at its offices at 46 Woodstock Road, Oxford, OX2 6HT, United Kingdom. These cameras are located at the entrances to the office and at some other points throughout the offices. The CCTV cameras are clearly visible and signage alerting individuals to the use and presence of CCTV cameras are clearly visible at the entrances to the office and at other locations. The signage also refers to this privacy policy.
What personal data is collected through CCTV and why?
The CCTV cameras at Oxford Science Enterprises’ offices collect personal data in the form of images of individuals who are present at the Oxford Science Enterprises offices. Oxford Science Enterprises is a controller of this personal data which is processed by Oxford Science Enterprises’ IT supplier for health, safety and security management purposes. For example, if any unauthorised person were to access the Oxford Science Enterprises office and commit a crime (i.e. theft of personal goods), the CCTV images could assist in identifying the perpetrator. Separately, if there was a health and safety incident, such as an employee or visitor slipping in the office and injuring themselves, the CCTV images could assist in identifying the cause of the accident
Oxford Science Enterprises does not use personal data collected through its CCTV systems for the purposes of generally monitoring employees or other individuals present at the office, monitoring productivity or other similar activities.
Storage, security and retention of your data
We work with our IT provider to implement appropriate technical and organisational measures to protect the personal information collected through Oxford Science Enterprises’s CCTV systems against accidental or unlawful destruction, loss, change or damage. All personal information of this nature is stored on secure servers.
We store the personal information collected through our CCTV systems for our own purposes for no longer than necessary for the purposes set out and in accordance with our legal obligations and legitimate business interests. In most cases, personal data obtained and held through Oxford Science Enterprises’ CCTV systems will be held for a period of two weeks, after which it will be deleted. There will be certain circumstances in which this data may be held for longer, such as if it is required as part of a police investigation or if there has been a health and safety incident.
Your rights
If you are a resident of the European Union, you have rights in respect of personal data that organisations, including Oxford Science Enterprises, holds about you.
You have a right to access the personal information we hold about you, rectify any inaccurate personal information and update any incomplete personal information. You also have the right to request that we delete your personal information if you believe that we no longer need to process your information for the purposes for which it was provided or we are not using your information in a lawful manner.
If you wish to exercise one of these rights, please contact us using the contact details at the end of this policy.
You also have the right to lodge a complaint to your national data protection authority. Further information about how to contact your local data protection authority is available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
Contact us
If you have any questions or concerns about how Oxford Science Enterprises has used your personal data, as a first step you should contact Oxford Science Enterprises via the email address kobrien@oxfordsciences.com or by writing to us at:
FAO: Kate O’Brien
Oxford Science Enterprises PLC,
46 Woodstock Road,
Oxford,
OX2 6HT,
United Kingdom
Changes to this notice
We reserve the right to modify or amend this Notice at any time and will always post the revised Notice on our website.
May 2018.
