This notice explains how Oxford Science Enterprises plc (“Oxford Science Enterprises”, “us” or “we”) collect and use personal data obtained from users of our website. Oxford Science Enterprises is the data controller in respect of the personal data we collect, and we are committed to protecting and respecting your privacy. “Personal data” is information which relates to an identified or identifiable living individual.
This Notice should be read together with our Cookies Statement.
What personal data we collect
We may collect personal information from you when you visit the Oxford Science Enterprises website. This falls into two broad categories:
Personal information you submit to us:
We collect personal information that you submit directly to us, for example when you complete a form (i.e. the join our network form); subscribe to a newsletter or other form of marketing communication; or contact us with enquiries or comments.
We will indicate to you if the provision of certain personal information is mandatory or not. For example, the “join our network” form requires you to include your first name and surname but does not require you to include your telephone number. If you choose not to provide any personal information marked as mandatory, we may not be able to respond to your queries or provide other services to you.
We may collect the following personal data from you:
- Contact information: Your name, company address, email address and phone number.
- Preferences: Email alert preferences when you subscribe
- Records of correspondence: records of your correspondence with us if you have contacted us.
Where you choose to sign up to our email alerts we process your personal information on the basis that you have consented to receive these updates. You can withdraw your consent by selecting the “unsubscribe” button at the bottom of our emails. If you unsubscribe from email communications we may still need to retain your email address so as not to contact you.
In other cases, such as where you contact us or provide us with comments, we process your personal data because it is in our legitimate interest to develop and promote our business and to communicate with you about this.
Personal information we collect automatically:
We also automatically collect personal information indirectly about how you access and use the website and information about the device you use to access the website.
We may collect the following information from you:
- Information about how you access and use the Website. This could include information about how frequently you access the website, how long you use it for and actions you take on the website.
- Information about your device. This information may include details about the type of device, unique device identifying numbers or your IP address.
We may use the personal information we collect from you to monitor and improve our website and business, and to help us to develop new features. We process this information on the basis of our legitimate interests, including: communicating with users, monitoring and resolving issues, tailoring the user experience on the website and for the prevention of fraudulent activities.
Recruitment
If you apply for a role at Oxford Science Enterprises or at an Oxford Science Enterprises portfolio company, we may ask you to provide various pieces of personal information including professional and educational history, information about your skills and experience and proof of your right to work. You are not required to provide all requested information, but failure to do so may result in us being unable to proceed with your application for a role.
Sharing your data
We may share your personal data with third party services providers that perform services for us on our behalf including:
– Suppliers of IT services (such as cloud service providers, our website provider)
– Suppliers of Oxford Science Enterprises’s CRM system
– Suppliers of Oxford Science Enterprises’s CV management system
We may also share your personal date with government or regulatory authorities, if we have to respond to a legal request; or in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets and their respective professional advisers.
Storage and transfer
Security. We implement appropriate technical and organisational measures to protect your personal information against accidental or unlawful destruction, loss, change or damage. All personal information we collect will be stored on our secure servers.
Retention Periods. We will store the personal information we collect for our own purposes for no longer than necessary for the purposes set out and in accordance with our legal obligations and legitimate business interests.
International Transfers of your Personal Information. The personal information we collect may be transferred to and stored in countries outside of the jurisdiction you are in where we and our third party service providers have operations. If you are located in the European Union (“EU”), your personal information may be processed outside of the EU including in the United States; these international transfers of your personal information will be made pursuant to appropriate safeguards, such as standard data protection clauses adopted by the European Commission. If you wish to enquire further about these safeguards used, please contact us using the details set out at the end of this privacy policy
Your rights
If you are a resident of the European Union, you have rights in respect of personal data that organisations, including Oxford Science Enterprises, holds about you.
You have a right to access the personal information we hold about you, rectify any inaccurate personal information and update any incomplete personal information. You also have the right to request that we delete your personal information if you believe that we no longer need to process your information for the purposes for which it was provided or we are not using your information in a lawful manner.
If you wish to exercise one of these rights, please contact us using the contact details at the end of this privacy policy.
You also have the right to lodge a complaint to your national data protection authority. Further information about how to contact your local data protection authority is available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
Links to third party sites
Our website contains links to third party sites, such as to companies within our portfolio. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.
Approach to children
Our Website is not directed at persons under 13 and we do not knowingly collect personal information from children under 13. If you become aware that your child has provided us with personal information, without your consent, then please contact us using the details below so that we can take steps to remove such information and terminate any account/email alert your child has created with us.
Contact us
If you have any questions or concerns about how Oxford Science Enterprises has used your personal data, as a first step you should contact Oxford Science Enterprises via the email address kobrien@oxfordsciences.com or by writing to us at:
FAO: Kate O’Brien
Oxford Science Enterprises PLC,
46 Woodstock Road,
Oxford,
OX2 6HT,
United Kingdom
Changes to this notice
We reserve the right to modify or amend this Notice at any time and will always post the revised Notice on our website.
May 2018
Cookies Statement
The Oxford Science Enterprises website uses cookies to distinguish you from other users of the website. Cookies are small pieces of information that transfer to your computer’s hard-disk for record keeping purposes. This website may use cookies for detecting what kind of device you have in order to present content in the best way, remember your preferences or to personalise content for you. These cookies do not collect or store any personally identifiable information.
You may refuse the use of cookies by selecting the appropriate settings in your browser. However, if you do this you may lose some useful functionality such as personalisation and ‘keep me signed in’ and ‘remember me’ features. Here’s how to prevent new cookies from being installed and how to delete existing cookies. The exact procedure depends on which browser you are using.
Internet Explorer
To prevent new cookies from being installed and delete existing cookies: http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies
Firefox
To prevent new cookies from being installed: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
To delete existing cookies: https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored
Chrome
To prevent new cookies from being installed and delete existing cookies:
https://support.google.com/chrome/answer/95647?hl=en
Safari
To prevent new cookies from being installed and delete existing cookies: http://help.apple.com/safari/mac/8.0/#/sfri11471
The Oxford Science Enterprises website has an embedded Twitter feed which shows content from the Oxford Science Enterprises Twitter account, and has been embedded in accordance with the Twitter Development Agreement and Policy. Please refer to the “Twitter for websites – ads info and privacy”, which can be found here for further information.
May 2018
